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Contact: Bill Ashton; Email: firstname.lastname@example.org;
To approve as correct records the Minutes of the meetings held on 24 April, 2019, and 15 May, 2019, copies attached as appendices.
That the Minutes of the meetings held on 24 April, 2019, and 15 May, 2019, be approved as correct records.
To consider the attached report.
Contact officer: Bill Ashton (01296) 585060
The Electoral Registration and Administration Act 2013 introduced a change to the timing of compulsory reviews of UK Parliamentary polling districts and polling places. All local authorities needed to conduct their review every five years and to conduct their next review between 1 October 2018 – 31 January 2020.
Polling Districts were the areas created by the division of a constituency, ward, or division into smaller parts, within which a polling place can be determined which is convenient to electors. A Polling Place was the building or area in which a poll took place and was selected by the Returning Officer. A Polling Station was the actual room or building where the poll takes place.
The current review did not cover the boundaries of District Wards, Parishes, County Divisions or Parliamentary Constituencies which followed separate processes.
Members were informed that all AVDC Members, Town and Parish Councils, political parties and residents of Aylesbury Vale had been given the chance to comment on existing polling arrangements and make initial representations which could then be taken into consideration when developing the draft proposals.
Additionally, various disabled access groups had been notified and invited to comment, as well as being encouraged to advise their contacts of the review. Existing Polling Station booking agents had been contacted and asked to complete a questionnaire regarding Polling Station accessibility.
The Committee report contained a number of appendices:-
· Appendix A – Schedule of polling places for the Aylesbury constituency.
· Appendix B – Schedule of polling places for the Buckingham constituency.
· Appendix C – A list of Polling Stations, their electorate and the number of electors registered to vote by post. This information had been used to inform the initial consultation.
· Appendix D – Summary of comments received from the initial consultation (1-29 April 2019)
In addition to the current process, the Chief Executive had the power to make variations to the current arrangements after consultation, which enabled any issues that arose between statutory reviews to be addressed.
Members considered the draft Polling District and Polling Places schedules that had been proposed for formal consultation and noted that the vast majority of polling arrangements were unchanged.
However, the initial invitation for comments prior to formal consultation had identified that the Stoke Mandeville Methodist Church on Eskdale Road, Stoke Mandeville was perhaps a more suitable polling place than the current facility (Stoke Mandeville Village Centre, which was heavily used by the community). Officers had not yet had an opportunity to look at the possible alternative and therefore Members were invited to approve the schedules for formal consultation on an either or basis in relation to the polling station for Stoke Mandeville. Accordingly, it was,
That subject to the caveat referred to above in relation to the polling station for Stoke Mandeville, the schedules of Polling Districts and Polling Places, attached as appendices A and B to the report, be approved as draft proposals for formal consultation.