Agenda and draft minutes

Venue: The Olympic Room, Aylesbury Vale District Council, The Gateway, Gatehouse Road, Aylesbury, HP19 8FF

Contact: Bill Ashton; Email:; 

No. Item


Minutes pdf icon PDF 71 KB

To approve as a correct record the Minutes of the meeting held on 19 November, 2018, copy attached as an appendix.




That the Minutes of 19 November, 2018, be approved as a correct record.


Limited Scope Review of Polling Districts and Places pdf icon PDF 584 KB

To consider the attached report.


Contact Officers:  Bill Ashton (01296) 585040 / Chris Ward (01296) 585807





As had been reported to the meeting in November, 2018, the arrangements for compulsory reviews of Polling Districts and Places were set out in the Representation of the People Act, 1983.  Local authorities had to carry out and complete a review of Polling Districts and Places in the period specified in the legislation.


The timetable for compulsory reviews was based on fixed term parliaments and scheduled so that they would usually complete ahead of the next parliamentary election (2015, 2020 etc.).  However, because of the unscheduled parliamentary poll in 2017, the logical sequence of events had been thrown out of quilter .  Nevertheless, the Electoral Commission had, in January, 2018, indicated that the timing of the next compulsory review remained unchanged and had to be started between October, 2018 and 31 January, 2020.


There had been a number of issues with polling stations identified in 2017 due to a combination of reasons.  Some premises had been demolished, some had been declared unfit and others had been taken on permanent lengthy bookings.  Accordingly, the Committee had asked officers to undertake a limited scope review of Polling Districts and Places to address the issues identified in 2017.  A schedule of the Polling Places and Polling Districts affected was submitted.


In accordance with the requirements of the legislation, various organisations had been consulted.  These had included, local Members, the Parishes affected, group leaders, local political parties and disability access groups.  The review had also been advertised on the Council’s website and office notice board.  Four responses had been received as a result of the consultation and these had been attached to the Committee report: two from Parishes and two from Members.


The Members had supported the proposed changes .  Buckingham Town’s comments were beyond he scope of the review.  However, the Lace Hill Community Centre would be recorded as a potential polling station.  The Committee also noted that 346 electors currently voting at Buckingham Community Centre would be voting in maids Moreton in future, which should alleviate any concerns in the short to medium term.  


Chilton Parish Council had suggested that use could possibly be made of a room Chilton House, to avoid sending electors to the Ashfold School at Dorton which was outside the village.  Officers had inspected the premises and had confirmed that it would be suitable.  The Committee agreed that it should be used as a Polling Station.


The Village Hall at Ivinghoe Aston had been sold and was fenced in.  Accordingly officers had explored alternative premises.  Ewe Barn at Grove Farm, Ivinghoe Aston had been suggested and this had been used as a polling station for the Ivinghoe Neighbourhood Plan referendum.  No complaints had been received from electors and in the spirit of trying to keep polling stations local, it was agreed that Ewe Barn should be designated as the Polling Place for Ivinghoe Aston.




That, Council be recommended to approve the following changes to Polling Districts/Polling Places:-


Polling Districts

Proposed Polling Station


Whitchurch & BBY Creslow  ...  view the full minutes text for item 2.


AVDC Pay Policy 2019 pdf icon PDF 478 KB

To consider the attached report.


Contact Officer:  Andy Barton (01296) 585430


The Localism Act had introduced responsibilities for local authorities to publish an annual pay policy statement.  These statements had to articulate an authority’s own policies towards a range of issues relating to the pay of the workforce, particularly its senior staff (or chief officers) and its lowest paid employees.  The pay policy had to be openly approved by democratically elected Councillors.


The Committee received a report incorporating a copy of the pay policy for 2019.  The report and policy could be viewed on the Council’s web site.  The report was updated to provide information on the agreement reached between the Member/Trades Union/Staff Side negotiating team concerning the pay award for 2019 (effective from 01. 04. 2019).  Details would be incorporated into the report to full Council.




That Council be recommended to approve the Pay Policy for 2019.