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Election of Chairman
That Councillor Mrs Macpherson be elected Chairman of the Committee for the remainder of the Council year.
To approve as correct records the Minutes of the meetings held on 9 April, 2018, and 16 May, 2018, copies attached as appendices.
That the Minutes of the meetings held on 9 April and 16 May, 2018, be approved as correct records, subject to the replacement of the word “Woodlands” with the word “Kingsbrook” in the second bullet point of the second paragraph of Minute 2 of the meeting held on 9 April.
To consider the attached report.
Contact Officers: Peter Brown (01296) 585650 / Craig Saunders (01296) 585043
The Committee recalled the decision on 9 April, 2018, to carry out (a limited) Community Governance review deal with the following:-
· A possible minor alteration to the boundary between the Parishes of Great Brickhill and Soulbury to include within the former, three properties situated a distance away from Soulbury.
· Parish Warding arrangements to take account of the Aylesbury East “Kingsbrook” development, within Bierton and Broughton.
· Any requests from Parishes to increase the number of Councillors, ready for the all out elections in May, 2019.
· Any requests that might be received from Parishes for minor boundary alterations.
Following the April meeting, an initial stage of consultation had been undertaken with stakeholders (between 19 May and 20 July, 2018). The Committee received a report on the outcome of those initial consultations, which set out the representations received and draft recommendations for the Committee to consider in the light of those responses. The report and accompanying appendices could be viewed on the Councils web site at:
The attention of local Members had been drawn specifically to the Committee report so that they were fully aware of the representations received and could if they so wished, pass any particular comments to the Committee. No such comments had been received..
Great Brickhill and Soulbury Parishes: Six representations had been submitted: two in support of the proposed boundary change and two objecting. A further two responses had been received from residents of Stockgrove, supporting a more fundamental change to the boundary so that the corridor of land up to the A5 in addition to the area already consulted upon, were moved into the Great Brickhill Parish. This was however outside the scope of the Review as approved previously by the Committee.
Great Brickhill Parish Council was supportive of the change in Parish boundary, whilst Soulbury Parish Council had objected to any change. Of the three affected properties, the owner of one was in favour and another was opposed. No formal response had been received from the owner of the third property concerned. As there appeared to be no local consensus, the Committee felt that the current boundary should be maintained and that this should form the basis of the next round of consultation.
Bierton - with - Broughton Parish: Three representations had been received, including one from the Parish Council. Two representations, including that from the Parish Council had asked for two new Wards to be created to take account of the “Kingsbrook” development and the hamlet of Broughton, which would be cut off from Bierton itself by the Kingsbrook development.
The third representation had suggested that a new Parish Council be created covering the “Kingsbrook” development, Broughton & Broughton Crossing. If this was not possible then the Bierton with Broughton Parish area should be further warded.
Having examined the representations, the Committee felt that it might now be opportune to consult on the creation of a new Parish covering the Kingsbrook development and a Parish Meeting for Broughton, recognising that it ... view the full minutes text for item 3.
To consider the attached report.
Contact Officer: Peter Brown (01296) 585650
The arrangements for compulsory reviews of polling districts and places were set out in the Representation of the People Act, 1983. The timetable for compulsory reviews was based upon fixed term Parliaments and scheduled so that they would usually complete ahead of the next Parliamentary election. However, because of the unscheduled 2017 poll, the logical sequence had been thrown out. Nevertheless, the Electoral Commission had issued guidance indicating that the timing of the next compulsory review remained unchanged and must be started and completed between 1 October, 2018 and 31 January, 2020.
It had become apparent that the Council would have to undertake a limited scope review to deal with a number of specific issues in accordance with the timetable submitted as part of the Committee report. This review would not prejudice the next full compulsory review which would still need to be completed according to the above timescales.
Ahead of the May and June, 2017 polls a number of issues had arisen which had affected polling stations on a short and long term basis. These had ranged from buildings being condemned and therefore unavailable, to improved facilities becoming available where the existing arrangements were poor or unsatisfactory. The Chief Executive, as Returning Officer had the power to fix polling stations ahead of a poll on urgency grounds and had done so in these cases. Since June, 2017, there had been issues, with a number of other buildings having become unavailable on a long term basis. There was therefore a need to approve changes to 8 polling stations and deal with any further consequential issues, during July, 2018. A schedule of the proposed changes was submitted. The Committee report in full could be viewed on the Council’s web site at:
In addition to the above, it was likely that there would be a need to create/amend boundaries of some polling districts as a consequence of other reviews. A Community Governance Review was currently taking place (as referred to elsewhere in these Minutes). This might affect the boundaries of some Parishes and result in the creation Wards in the Parish of Bierton - with - Broughton and this had been taken into account in this limited scope review of polling stations and districts.
The Boundary Commission for England was due to lay recommendations for revised Parliamentary Boundaries on 5 September, 2018. As the proposed boundaries were based on existing District Wards, a number of anomalous boundary issues would be resolved (where District Ward and Parliamentary were not currently aligned). This would present the opportunity to abolish a number of polling districts with single figure properties and electorates, (e.g. Quarrendon 3 and Weedon 2). In all cases, the polling stations for these electors would be unchanged.
That the Electoral Services Manager be authorised to start a limited scope review of polling districts and places from mid September, 2018.